THIS POLICY OUTLINES THE OBLIGATIONS CP ADMINISTRATION LIMITED (“CP ADMINISTRATION”) HAS IN MANAGING THE PERSONAL INFORMATION IT HOLDS ABOUT ITS CUSTOMERS, POTENTIAL CUSTOMERS, CONTRACTORS AND OTHER PARTIES.
CP ADMINISTRATION IS BOUND BY THE PRIVACY ACT 1993 (PRIVACY ACT) AND THE PRIVACY PRINCIPLES SET OUT IN THAT ACT.
In this Privacy Policy, ‘Personal Information’ means information relating to an individual which can be used to identify that individual.
What does CP Administration Do?
CP Administration manages enforcement of car parks, operated on behalf of third party land owners (“Land Owners”), at a series of individual central city locations (“Car Parks”). CP Administration may issue of a (“Breach Notice”) when car park users do not comply with the Car Park Terms and Conditions.
Why does CP Administration Collect Personal Information?
CP Administration collects Personal Information in order to conduct its business including the payment , to provide and market its services and to meet its legal obligations.
About whom does CP Administration Collect Personal Information?
The type of information CP Administration may collect and hold includes (but is not limited to) Personal Information about:
1. customers and potential customers;
2. information about customers vehicles including, but not limited to vehicle registration, make, model, year and colour;
3. suppliers and their employees; and
4. other people who come into contact with a member of CP Administration.
What Kinds of Personal Information does CP Administration Collect?
In general, the type of Personal Information CP Administration collects and holds includes (but is not limited to): names, car registrations, car details (make, model, colour and year), car park use history at our locations, contact details, details about Breach Payments and other information which assist it in conducting its business and meeting its legal obligations.
How does CP Administration Collect Personal Information?
CP Administration will generally collect Personal Information by way of information provided at the meter or via its App at the time parking is commenced in any one of its Car Parks.
CP Administration will also collect vehicle ownership information from the NZTA Vehicle Register when a vehicle owner has parked in breach of the CP Administration Terms and Conditions, and who as a result, owes Unpaid Parking or a Breach Payment.
CP Administration may, in the ordinary course of business, collect information about suppliers, which may be collected by way of forms filled out by people, face-to-face meetings, interviews, business cards, telephone conversations and from third parties.
CP Administration also use third parties to analyse traffic at that web site, which may involve the use of cookies.
How might CP Administration Use and Disclose your Personal Information?
CP Administration may use and disclose your Personal Information for the primary purpose for which it is collected, for reasonably expected secondary purposes which are related to the primary purpose and in other circumstances authorised by the Privacy Act.
In general, CP Administration uses and discloses your Personal Information for the following purposes:
1. to conduct its business, including the collection of Parking, Unpaid Parking and Breach Payments;
2. to provide and market its services;
3. to communicate with you;
4. to comply with its legal obligations, and
6. to help manage and enhance its services.
To whom might CP Administration Disclose your Personal Information?
CP Administration may disclose your Personal Information to:
1. other companies or individuals who assist CP Administration in providing services or who perform functions on their behalf (such as mailing houses, debt collection companies and barristers);
2. courts, tribunals and regulatory authorities, and
3. anyone else to whom you authorise them to disclose it.
CP Administration also collects Personal Information from these organisations and individuals, and deals with that information in accordance with this Policy.
Management of Personal Information
The Privacy Act requires CP Administration to take reasonable steps to protect the security of Personal Information. CP Administration’s personnel are required to respect the confidentiality of Personal Information and the privacy of individuals.
CP Administration takes reasonable steps to protect Personal Information held from misuse and loss and from unauthorised access, modification or disclosure, for example by use of physical security and restricted access to electronic records.
Where CP Administration no longer requires your Personal Information for a permitted purpose under the Privacy Act, they will take reasonable steps to destroy it.
How does CP Administration Keep Personal Information Accurate and Up-to-date?
CP Administration endeavours to ensure that the Personal Information it holds is accurate, complete and up-to-date. They encourage you to contact CP Administration to update any Personal Information held about you. Contact details are available on the following page cpadministration.co.nz/contact.
You have the ability to seek access to your Personal Information. Subject to the exceptions set out in the Privacy Act, you may seek access to the Personal Information which CP Administration holds about you by contacting CP Administration’s Privacy Officer.
CP Administration will require you to verify your identity and specify what information you require. A reasonable fee may be charged for providing access. CP Administration will advise you of the likely cost in advance.
Updates to this Policy
This Policy will be reviewed from time to time to take account of new laws and technology, changes to our operations and practices and the changing business environment. The most current version of this Policy is located at www.cpadministration.co.nz and can be obtained by contacting CP Administration’s Privacy Officer.
Enquiries
If you have any questions about privacy-related issues please contact CP Administration directly.